Core Concepts

Document Types

Conto processes the following document types:

Type	Description	Supported Formats
Bank Statements	Monthly or periodic account statements	PDF
Check Images	Scanned checks from bank records	PDF, JPG, PNG
Receipts	Purchase receipts and invoices	PDF, JPG, PNG
Tax Forms	W-9s, 1099s, and other tax documents	PDF

Transaction Types

Conto identifies and categorizes transactions as:

• Deposits - Money coming into the account
• Withdrawals - Money going out of the account
• Checks - Check payments with check numbers
• Fees - Bank fees and service charges
• Transfers - Movement between accounts

Data Extraction Fields

For each transaction, Conto extracts:

Field	Description
Date	Transaction date
Amount	Transaction amount
Vendor	Payee or payer name (standardized)
Memo	Transaction description or reference
Type	Transaction category
Account Code	Suggested GL account

Vendor Standardization

Conto normalizes vendor names to maintain consistency. For example:

• “AMZN MKTP US*123ABC” → “Amazon”
• “WAL-MART #1234” → “Walmart”
• “SHELL OIL 57442123456” → “Shell”

Audit Trail

Each transaction maintains a link to its source document, including:

• Source PDF file name
• Page number
• Line item location

Approval States

Transactions move through the following states:

1. Pending - Awaiting review
2. Approved - Accepted as-is
3. Corrected - Manually modified
4. Exported - Sent to accounting system